Outlook for Teams: Collaborate with Shared Calendars and Mailboxes

Published April 25, 2023

Enhance Team Productivity with Outlook's Collaboration Tools

Outlook for Teams: Collaborate with Shared Calendars and Mailboxes

Outlook provides powerful collaboration tools for teams, including shared calendars and mailboxes, that help streamline communication and boost productivity. This article will guide you through setting up and using these features in your workplace.

Shared Calendars in Outlook

Setting up a Shared Calendar

Open Outlook and navigate to the "Calendar" tab.
Right-click on "My Calendars" and select "Add Calendar" > "Create New Blank Calendar."
Name the calendar and click "OK."
Right-click on the new calendar, then select "Share" > "Share Calendar."
Enter the email addresses of the team members you want to share the calendar with and set their permissions.
Click "Send."

Accessing a Shared Calendar

Open the email invitation to the shared calendar.
Click "Open this Calendar" to add it to your calendar view in Outlook.

Managing Events in a Shared Calendar

Click on the shared calendar in your calendar view.
Double-click on a date to create a new event or double-click on an existing event to edit it.
Add or edit event details, such as the subject, location, and time.
Click "Save & Close."

Shared Mailboxes in Outlook

Setting up a Shared Mailbox

Log in to the Microsoft 365 admin center.
Click "Groups" > "Shared mailboxes."
Click "Add a mailbox" and enter name and email address for the shared mailbox.
Click "Create."
Click "Add members" to add team members to the shared mailbox.

Accessing a Shared Mailbox in Outlook

Open Outlook and click "File" > "Account Settings" > "Account Settings."
Click "Change" > "More Settings" > "Advanced" > "Add."
Enter the email address of the shared mailbox and click "OK."
Click "Next" > "Finish" > "Close."

Managing Emails in a Shared Mailbox

In Outlook, click on the shared mailbox in the folder pane.
Read, reply, and manage emails as you would in your mailbox.

TL;DR

Outlook offers collaboration tools for teams, including shared calendars and mailboxes. Setting up a shared calendar allows team members to manage events and stay updated on team activities. Shared mailboxes enable team members to access and manage email accounts. Following the steps provided in this article will help your team improve communication and productivity using Outlook's collaboration features.

Where to Buy?

At our online store SOFTFLIX, you can purchase Outlook as a standalone program here or as part of various Microsoft Office packages, such as:

Each package offers a different set of applications and features tailored to specific user needs. Choose the one that best fits your requirements and enhance your Outlook experience!